What Goes Into a Great Event?

With the summer upon us, the weather practically demands an outdoor celebration. Whether looking for an excuse to gather friends, or celebrating an occasion like a wedding or graduation, planning a stellar event takes more than paper plates and napkins. Organizing a successful and fun event takes forethought and more than a little talent. Here are some helpful hints for throwing together your next barn burner or shindig that work on any budget.

Sherry Romello - event planningWhen asked what matters most at a party, the unanimous response is food. Deciding the theme of your gathering will go far in narrowing down your menu selection, and don’t be afraid to ask your guests what they’d be interested in having. Using open communication as a great way to plan out your spread, you can also easily plan to avoid food any allergies, or at the very least accommodate those with more specific diets.

Think like a guest. What would you most want to do at an event? Create space for groups to gather and mingle. Groups naturally form during a gathering as visitors become comfortable, and preparing for this gives you the opportunity to create communal space. Comfortable seating doesnt have to be fancy, but it allows you to loosely control where the crowds will collect.

Decorate the setting with uniformity. Using a theme or color scheme is pleasing to the eye, and by incorporating the aforementioned nooks, you can embellish with specific details that match your design. Rather than present an open space, you’ve created a warm and inviting area for your guests to mingle and talk.

With very little effort, you can transform a simple space into the perfect place to host an event. Whether you’re transforming an apartment or backyard, your next event will be in capable hands by following these steps.

PCMA Studies Colombia

Sherry Romello - PCMAPCMA professionals had the opportunity to travel to Colombia this past quarter and discuss the reasons why meeting professionals is quickly becoming an up and coming sector. The educational tools put together by the different teams within PCMA, are necessary for developing these meeting destination countries, like Colombia. However, this exchange has to be profitable for all parties involved, which is why PCMA studied Colombian technology trends, emerging markets and marketable professional circles.

After completing their research PCMA decided that Colombia is the perfect contender for the typical criteria needed for meeting destinations. They are as follows:

1. Reliable Internet
Many people believe that the United States has the fastest Wi-Fi, however, PCMA staff paid praise to the many venues they visited while in Colombia. They were able to connect without any trouble and received fast and extremely reliable services. Technology and internet is a huge concern for planners, which is why this information is so imperative.

2. Plenty of Women Leaders
Women are present, and in many cases, leading the conversations about Planning and Meeting Destinations. Its a great opportunity for the economy of the country, and the maturation of this niche market in Colombia.

3. Security and Safety
One of the most important things to keep in mind for planners is the safety of travelers and attendees present in these meetings. Although this subject is more prevalent in different areas of the world, its still necessary to take the appropriate measures. In one instance, an organizer was apprehensive about bring her team to Medellin, the second largest city in Colombia. After meeting with the city’s security officers and understanding the specific procedures and technologies they used, the planner felt at ease to bring on the next team. PCMA staff suggests that planners should ask thoughtful and honest questions, instead of relying only on headlines.

Top Venues For A Meeting

There are plenty of great meeting and event venues located all around the United States. But where do you turn to when you really want to put on a phenomenal event? Smart Meetings selected many different venues amongst the top 15 by venue size. Smart Meetings surveyed 1,700 hotels and resorts to get their own list down to 200. Lets take a look at a few of the top resorts by size.

Large Venues

Four Seasons Hotel Chicago: Located at 120 East Delaware Place, Chicago, Illinois, the Four Seasons Hotel is the top choice in the Chicago area. This hotel has great views as you can see beautiful Lake Michigan from many rooms. Sitting just under 24,000 square feet, the hotel has 345 guest rooms. It has recently received gained a lot of great press through many industry awards.

The Grand Del Mar
The Grand Del Mar

The Grand Del Mar: Located at 5300 Grand Del Mar Ct, San Diego, California, this hotel sits in the Los Penasquitos Canyon Preserve. With 20,000 square feet of meeting space, the Grand Del Mar hotel has 249 guest rooms.

Mid Size Properties

Four Seasons Hotel Seattle: The Four Seasons find themselves on here yet again. Located at 99 Union St, Seattle, Washington this hotel is located just a block from the waterfront. With about 10,500 square feet in meeting space this hotel also contains 147 guest rooms. It also contains gorgeous views of the Olympic Mountains and Elliot Bay.

Mandarin Oriental Las Vegas: Arguably one of the best places on the strip, the Mandarin Oriental is a great location for a meeting or conference. While it lacks a casino which seems to be a Vegas standard, that could actually be a benefit to holding your meeting at this location. This location is more known for its classy and quiet ambiance. The hotel has 392 guest rooms and just over 12,000 square feet of meeting space.

For more on this interesting article, check this out here.